Inn Policies

  • Check-In is between 4:00pm – 6:00pm and Check-Out is at 11:00am.  Other times are available by arrangement in advance, for a guaranteed early check in or guaranteed late check out there is a fee of $50. 
  • Free Wi-Fi is available in all sections of the inn, including our guest bedrooms!
  • Breakfast is served at your own leisure between 8:00am – 10:00am, but may be earlier upon request. Please advise of any dietary requirements in advance.
  • Welcome Wine & Cheese at approximately 5:00pm on the 1st night of your stay, featuring one complimentary glass of wine from one of Ken and Diane Wilson’s nine renowned wineries.
  • No Smoking is allowed inside the inn, on the porch or around the gardens at any time.  A designated smoking area can be found in the parking lot at the back of the inn.
  • Limited Parking is available behind the inn, with plenty of additional street parking available on both Grant Street & Johnson Street. Both options are free of charge.
  • Payment Policy: 50% deposit at the time of booking, which is fully refundable up until two weeks before the arrival date. The remaining balance is then automatically settled once inside the two weeks, using the card details on file, unless alternative arrangements have been made.
  • Individual Cancellation Policy: Two weeks prior to arrival. If cancelled inside the 14 days, the paid credit will remain on file to be used towards a rescheduled date, no later than 365 days from the original date of arrival. All notifications for a cancellation must be received 48 hours prior to the date of arrival in order to qualify for a credit. The offer of a credit is not valid for reservations made via an online travel agency, such as Expedia, Booking.com, TripAdvisor, HotelTonight, SecretEscapes, Living Social, Groupon, etc., and such bookings will be deemed as non-refundable once inside of the advised cancellation policy, as per the terms and conditions of the respective travel agency. As such, we always recommend booking with us directly.
    • Group Cancellation Policy: Six weeks prior to arrival. If cancelled inside the six week window, the paid credit will remain on file to be used towards a rescheduled date, no later than 365 days from the original date of arrival. The group classification applies to any booking which is part of a wedding, group or private event that has reserved the entirety of the inn.
  • Wilson Artisan Event Policy: For events hosted by the Grape Leaf Inn or Wilson Artisan Wines guests, six weeks prior to arrival. Events are non-refundable after the second payment is taken for the even at six weeks prior to arrival. If a cancellation occurs after six weeks prior to arrival the full amount of the reservation is non-refundable.
  • Child Policy: Due to the nature of our inn, guests under the age of 18 are not typically permitted, however, exceptions may be made in rare circumstances. Please ask prior to booking.
  • Extra Person(s): All of the costs associated with the bookings are based on a maximum of two people.  If you would like for more than two people to stay in the room at any one time, additional fees would apply, which would be an extra $25.00 per person, per night, as well as a one-time charge of $50.00 for the set up of the additional bed, subject to local taxes. Please inquire ahead of booking your stay, as not all of the rooms are able to accommodate more than two people.
  • Minimum Stay: Two night stays are required on all reservations in which a Saturday night is included. Additional restrictions may apply to holiday and event weekends.
  • Pet Policy: Only one dog under 50 lbs. permitted in the inn at any one time. Please inquire ahead of booking your stay. $50.00 fee applies. Owners responsible for any damages and may be subject to additional charges as a result of any action which may require deep cleaning or repair. The pet must be kept on a leash at all times, while on the grounds, and may never be left unattended. If your pet is not well behaved or disturbs other guests by barking, the inn does hold the right to ask the owners to kennel their dogs or leave. No refunds will be offered. Service animals permitted.
  • Wine Club Discount: As the Calderwood Inn is owned by the Wilson Artisan Wineries family, club members between all nine of our winery estates are welcome to receive a 20% discount on their stays with us. To do so, please specify to which club you are a part when booking your reservation and, after an internal check, the discount will then be applied upon confirmation and reflected on the booking total accordingly.
  • Children of the Vineyard Worker Scholarship Donation: Every stay automatically includes an optional $1.00 donation, per room, to the Children of the Vineyard Worker Scholarship Fund, which provides children of Sonoma County Vineyard workers with the money they need for secondary education. If you do not wish to contribute, please contact the Reservations Department to have this donation removed from your final bill.
  • Room Allocation: All reservations are for a specific room type and not a specific room. While room moves are rare, they are at the discretion of the inn, based on availability at the time of arrival.
  • Events: We are happy to host brunches, rehearsal dinners and welcome parties at the Inn. We can cater the event for you or supply a list of approved caterers. We do not allow outside catering or food brought in by guests for events. If guests are joining the party that are not staying at the Inn there will be a site fee to host the event onsite. Events are only allowed if the Inn has been bought out by one party. Each event is unique and treated case by case, additional fees may apply.
  • Spa: The spa onsite does not have a lifeguard on duty. The Inn is not responsible if someone is injured in or around the spa. Spa hours are 9am-9pm. Guests are not allowed in the spa area after 9pm in the evening. There is no alcoholic beverages allowed in the spa area. Noise must be kept down in the spa area, if guests are rowdy or unpleasantly they will be asked to leave the spa area.